On Monday, Deputy Commissioner and Estate Officer Nishant Kumar Yadav established a deadline of March for the completion of the digitisation of property records at the estate office. He instructed the implementing agency to uphold a zero-tolerance policy for errors and to conduct rigorous quality checks at every phase.
During his visit to the estate office and the sub-registrar office, Yadav evaluated the ongoing work, focusing on both the speed and quality of the scanning process. He was joined by the assistant estate officer and representatives from Capital Record Centre Pvt Ltd, the agency responsible for executing the project.
The agency reported that scanning commenced last September. Out of the 20 lakh documents related to property files in the estate office, 16 lakh have been scanned to date. At the sub-registrar office, 17 lakh documents have been scanned from a total of 26 lakh.
The Union Territory has pinpointed three essential public record offices — the sub-registrar office (registry records), the estate office (property records), and revenue offices (revenue records) — for digitization as part of its significant reform initiative.
Officials indicated that the process consists of several stages: systematic scanning of physical files, proofreading of the scanned data, rigorous quality checks, and the creation of authenticated electronic files.
This multi-tiered approach is designed to ensure accuracy, reliability, and long-term preservation. During the review, Yadav emphasized the importance of rechecking and verification, as the digital database will be extensively utilized for reference, verification, and service delivery. He reiterated that quality control standards must be adhered to without exception.
The Deputy Commissioner instructed the agency to finalize the remaining tasks within the established timeline and stated that the project would enhance transparency, efficiency, and accessibility of public records. The digitization process is also anticipated to conserve physical storage space, expedite retrieval, improve document safety, and establish a permanent digital repository that will bolster interdepartmental coordination and citizen services.
All officers concerned have been asked to monitor progress closely and submit periodic status reports to ensure timely completion and adherence to quality standards.
